Effective Virtual Board Meetings

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In-person board meetings give more opportunities for conversation and non-verbal signals that can’t be replicated in a virtual environment. But with a little planning and effort, nonprofits can ensure efficient meeting dynamics even when switching to a virtual format.

The adoption of best practices proven to work can allow virtual board meetings to be as effective as those held in person. Use these tips to ensure that your meetings are productive and engaging:

Comprehensive Preparation

Virtual meetings require more thorough preparation than in-person meetings. A detailed agenda, with clearly defined discussion topics and time limits for each topic must be communicated prior to the meeting so directors can conduct research on any information they need and prepare questions or suggestions prior to the meeting starts.

Make sure you have meeting materials available early

If you’re able to check your social media or email, it’s easy to lose track of the meeting. Make it a habit to distribute all required meeting materials, documents, and documents at least a week before the session. Doing so will help keep participants from wasting time in meetings and allow more time to engage in discussions and take part in decision-making.

Utilize a virtual board management software platform like OnBoard to grant your board members access to all the necessary materials and resources before the meeting. This way you will avoid the common distractions caused by connectivity issues and technical issues that can disrupt or delay meetings. To prevent these issues ensure that your board management software provider test all connections and equipment for each participant in advance of the meeting.