How to Conduct a Successful Digital Board Meeting

A digital board session can be a great option to hold a discussion in the boardroom, with remote participants. These meetings are a great alternative to face-toface meetings. They can be utilized in conjunction with board meetings held in person when required. The advantages of virtual boardrooms include more engagement from remote directors as well as reduced paperwork and a more efficient way to organize meetings. In addition the use of a paperless solution for meetings will reduce the cost for board members, by eliminating printing costs and reducing travel expenses.

Start by testing your software with the attendees in person prior the meeting. This will ensure that everyone is familiar with the software and can follow the discussion easily. The meeting should be scheduled at a convenient time to all participants to keep them from distractions. It is recommended to conduct the meeting via video chat, to ensure that all directors can hear each other and also see the speakers.

It is crucial to be prepared for your online board meeting and to plan an agenda prior to the meeting. This will enable you to reduce time and concentrate on other important topics. Allow enough time to discuss each item on the meeting agenda. You should also set the tone for the meeting by adhering to the proper manners for a board meeting. For instance, you should be sure to silence yourself when you’re not speaking and try not to disrupt the conversation with personal comments or questions.

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